Selection Process

Rural Selection Forms:   Close Proximity Site Request Form / Enhanced Rural Training Application Form

Please see the Chart of Priority and Time Line below for information on when your site can apply.

 

    1. Rural Okanagan and Northern Rural residents (hereafter referred to as Rural Residents) who must do 8 blocks of Rural Rotation will have first priority for selecting rural teaching practices. The selection policy is established by the Rural Okanagan Site and the match will start in early November.  Please refer to the Rural Site Office for procedure and timeline.
    2. Residents NOT from Rural Okanagan or Northern Rural Sites (hereafter referred to as non-Rural residents) can apply to do an Enhanced Rural training which can vary from an additional 2 to 4 blocks. These blocks can be done consecutively or separately.  Residents must submit an Enhanced Rural Training Form to the Program by November 28, 2017.  Approval will depend on availability of sites.  The match for Enhanced Rural rotation will be randomized in the same way as the general match.  Extra travel and accommodation expenses for the Enhanced Training will be covered by REAP.
    3. Coastal residents, as well as residents approved for Enhanced Rural training with 4 consecutive blocks will be given second priority after the rural residents have confirmed their selection. Coastal residents must select their rural teaching practice from approved communities within Vancouver Coastal region.
    4. Residents must participate in the match to complete a rural family practice rotation in one of the approved rural teaching practices. Exceptions are residents from regionally distributed rural sites (Fort St. John, Terrace, Strathcona, Kootenay Boundary and Okanagan South).  These residents can choose to opt out of the match since their primary training is done in a rural community.
    5. The availability of rural teaching practices for general match will be available to all residents by early December. Within the general match, residents from Indigenous Site or regional rural sites with specific matching criteria will be given priority in the match. However, they must select their rural teaching practice from approved rural teaching practices that will meet their specific educational needs
    6. Residents who are unable to leave their home site for personal reasons must speak to their Site Director and obtain approval to go to a “close proximity” training practice.  These sites are very limited in number, and will only be allotted to those who are in dire need. A Close Proximity Site Request Form must be submitted before the selection deadline.
    7. Residents must not contact preceptors individually. All scheduling must be coordinated through the Program.
    8. Non-rural residents must book their 2 month rotation in the following blocks: 1 to 2, 3 to 4, 5 to 6, 7 to 8, 9 to 10, or 11 to 12 unless the schedule allows for otherwise. Rotations for 4 months block must be booked so that no single vacant block is left before or after the rotation (Example, you may pick block 3-6, but you cannot pick block 2-5 leaving block 1 unfillable).
    9. Accommodation at some sites may cost more than the maximum reimbursement of $1,300 (e.g. Tofino or Osoyoos in the summer). Residents are responsible for rental costs in excess of $1,300 per month and should take this into account when they make their site selection. For residents with financial restrictions, there are many sites available with rent under $1,300 per month.
    10. In sites where pre-arranged accommodation is available (e.g. Gibson, Sechelt, Pemberton, Haida Gwaii, etc.), no accommodation expense will be reimbursed.
    11. When a round trip travel exceeds $700, residents must seek approval from UBC Program Office for an increased allowance of up to $1,000 (round trip) prior to the start of the rotation; otherwise the reimbursement will be capped at $700. Residents should consider this when picking any remote site.
    12. After the “match”, changes to rural placements can only be made in extenuating circumstances, and must be approved by Site Director and Program Director.

Chart of Priority and Time Line

PriorityGroupsApplicationDeadline
1•Rural Kelowna
•Northern Rural
(8 blocks rural FP)
--Nov 13
2•Coastal
•Residents approved for Enhanced Rural
(4 consecutive blocks rural FP)
Nov 20Dec 4
3•Indigenous Sites
•Fort St. John (if participating – see point 4 above)
•Terrace (if participating – see point 4 above)
•Strathcona (if participating – see point 4 above)
•Kootenay Boundary (if participating – see point 4 above)
•Okanagan South (if participating – see point 4 above)
(2 blocks Rural FP)
Dec 11Jan 3
4•St. Paul’s
•St. Paul’s IMG
•Surrey South Fraser
•Vancouver Fraser
•Victoria
•Abbotsford
•Chilliwack
•Kamloops
•Nanaimo
•Prince George (other than Northern Rural)
•Residents approved for Enhanced Rural (non-consecutive)
(2 blocks Rural FP)
Dec 11Jan 3

Rural Okanagan and Northern Rural residents will get together and work out their match during Rural Selection Day in October as per Rural Site’s policy.

Residents need to complete an application form for Enhanced Rural Training.  The application must be approved by the Site Director and submitted to the Program Office before Nov 10.  The request will be reviewed and residents will be notified before the selection takes place.  Residents approved for doing 4 consecutive blocks of Rural training will go into the Enhanced Rural match, residents doing 2 separate blocks of Rural training will participate in the general match and be matched to 2 separate rural placements based on their requests.

  1. Rural rotation schedule will be available online for all residents to view.
  2. Residents will be asked to submit their preferred community and dates for their mandatory rural family practice rotation through an online selection form.
  3. Residents should select as many different practice locations as possible, but a minimum of 5 communities and 3 different time slots should be submitted. If choices are influenced by extenuating circumstances, residents should include details of their situation for consideration.
  4. Where multiple clinics exist in a community, it is up to the program to assign the resident to any of the clinics within the community. Residents can indicate their preference for a specific clinic or preceptor, but there is no guarantee that they will get it.
  5. Residents who want to stay in a community of close proximity due to special circumstances are required to submit a Close Proximity Site Request form before the Selection Deadline.
  6. Residents will be matched to the rural practices at random. The program will make the best attempt to match the site and rotation time based on the order of ranking requested by the resident.
  7. Residents will be notified of their rural placements in mid-January.
  8. If none of the resident’s choices can be accommodated, the resident will be contacted by the coordinator and asked to choose from remaining practices.
  9. If a resident does not submit a list or misses the deadline, they can only choose from the remaining practices after all residents are matched

Match Day – January 17, 2018!

Residents will be notified of their rural rotations dates and location on match day.  Unfilled vacancies after the general match will be circulated to all residents who will have 72 hours to choose an alternate placement prior to the match being finalized.