Video Review FAQ

Consent

Video Recording Security

While your recording is for educational purposes, it is accorded the same security as an Electronic Medical Record.

You must understand the basics of this: Two institutions, to which you are personally accountable, govern the use of electronic recording of patient interactions for educational purposes. Both of these institutions have policies that you would be advised to read:

Most secure: VCR camera on an “in-house” recording system with tapes kept (when not in use) in a locked cupboard in a secure medical office.

Digital cameras with storage on a strongly password protected flash drive, with both drive and camera kept (when not in use) in a locked cupboard in a secure medical office. An SD chip or similar is risky as they cannot be password protected and are easily lost.

iPad with strong password protection, and no internet capacity, kept (when not in use) in a locked cupboard in a secure medical office.

Smart phone technology is geared to be 'always' connected to the internet through data packages or via wireless. It relies too much on human intervention to prevent inadvertent upload of confidential information. To be careless with patient data is highly unprofessional, and breaches of this will be treated as such by the Family Practice Residency Program.

Do your best to have the recording reviewed with your preceptor or faculty as soon as possible. Erase the recording immediately afterwards. Double check that it is erased. Remember: for portable storage (USB flash drives, SD chips and similar), physical destruction is the most certain method of erasure.